NIMITZ LIBRARY

SPECIAL COLLECTIONS & ARCHIVES DEPARTMENT

PHOTOCOPY POLICY

These procedures are designed to balance the needs of researchers with the necessity of preserving our unique and other rare materials for use by future generations.

  Not all materials may be photocopied, for reasons such as preservation, age, or rarity.

  Consequently, staff must approve all photocopying requests.  Requests for photoduplication will be considered when such duplication can, in the staff's judgment, be performed without injury to the document.

  In some instances, particularly for bound items, only staff may copy the document, as time permits.  Bound volumes published prior to 1894 will not be photocopied.  Any exceptions to this policy must be approved by the Head of the Department.   

  Researchers may request up to ten copies without charge.  A fee of $1.00 per page will apply to any copies in excess of ten.  Payment must be made by check, payable to the U.S. Treasury.

  Depending upon staff availability, orders from outside the Academy will be filled within ten business days from receipt of the request.  A mailing fee of $1.50 will be charged when applicable.  All fees must be paid in advance.

  Photocopies of documents in the Special Collections & Archives Department are for personal research only.  Copies may not be donated to other repositories by the recipient, and may not be further reproduced without prior written permission.

  Under the provisions of the Copyright Act (Title 17, U.S. Code), which governs the making of photocopies and other reproductions, the photocopy or reproduction may not be "used for any purpose other than private study, scholarship, or research."  If a researcher makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that researcher may be liable for copyright infringement.

  The Special Collections & Archives Department reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of that order would constitute a violation of the copyright law.

Thank you for helping us preserve our rare materials.