Services Division Policy
United States Naval Academy
World Wide Web Policy
The World Wide Web (WWW) is a means of disseminating
data in text, audio, and visual forms in a manner that can be read on
a wide variety of desktop platforms. It can also be used to launch applications
that do not demand more than minimal security. USNA maintains WWW services
so that information may be disseminated both within the Academy and outside.
This policy addresses two classes of WWW maintainers.
The first type, known as webmasters, are those who maintain "server" software
and allocate resources to the other type of maintainer on their server.
The second type maintains one or more WWW "pages". A WWW page is typically
a file written in HyperText Markup Language (html) that contains information
to be displayed, possibly with links to other pages.
I. For Webmasters
- The WWW server maintained by the Division
of Information Technology Services shall be the central point of entry
for outside users. The official Naval Academy home page will have the
- The Division of Information Technology Services
will make resources available on the central WWW server to all official
departments, offices and organizations that wish to maintain WWW pages
- Other offices at USNA may create their own
WWW services on existing departmental servers. Offices that wish to
do so must contact the Division of Information Technology Services'
webmaster ( email@example.com)
before they build such a server. They SHALL contact the the Division
of Information Technology Services' webmaster before they make its contents
available beyond USNA so that s/he may briefly review pages to see that
USNA, DoN, and DoD policies are adhered to. Webmasters on other servers
shall review all pages on their servers for such compliance at least
once per semester.
- New equipment will not be purchased specifically
for new department www servers.
- The Division of Information Technology Services'
webmaster will periodically review the general layout and functioning
of other USNA servers. This will lead to links from the central server
to the new server. Webmasters on other systems should inform the Division
of Information Technology Services's Webmaster of significant new additions,
so they may be properly indexed from the main Naval Academy index page.
- The Division of Information Technology Services'
webmaster will maintain a mailing list of all webmasters at USNA and
make it accessible to all on the list.
- Webmasters shall meet periodically with the
USNA WWW Users Group which will be chaired by the Division of Information
Technology Services' webmaster. They should also have regular contact
with maintainers of pages on the servers they maintain. A USNA newsgroup
has been created to facilitate impromptu discussions.
- WWW pages that contain personal material shall
only be permitted if they enhance or support the mission of USNA. Such
pages shall be restricted to use within USNA unless authorized by the
Division of Information Technology Services. On some servers, this restriction
is accomplished by use of an .htaccess file. Consult the documentation
for your server for details. Guidelines will give examples of pages
that are authorized without review.
- ECAs and Companies wanting WWW accounts must
have written approval from their respective Officer Representatives.
- Webmasters must understand, practice, and enforce
the elements of "Section II, For Page Developers/Maintainers".
II. For Page Developers
- Observe Department
of Defense, Department
of the Navy, and USNA policies, summarized below:
- Pages must be mission related.
- Pages must be tasteful and in compliance with
USNA Ethics and Honor Codes.
- Pages must not contain Classified,
Sensitive, or Privacy Act data.
- Pages must not use copyrighted material without
- Pages must not contain advertising or solicitations.
- Pages must not imply government approval, endorsement,
or preferential treatment of commercial products.
- Web sites developed and/or maintained by contractors
may not include the contractor's name or may they link to the contractor's
- Pages may not contain "Best viewed with ( insert
your favorite browser )" or "This site developed with ( insert your
favorite development tool )" endorsements.
- Information must be professionally presented.
- Each page must contain POC
- Pages must not collect visitor information without
a visitor's knowledge.
- Pages must be compliant with Section
508 of the Rehabilitation Act of 1973.
- Publicly available
pages may not contain "personnel directories, command directories,
detailed organization charts, or phone lists that provide personally
identifying information". However, faculty members may post professional information
on sites available to the public.
Exceptions for Faculty Members Only:
List of acceptable information on a public site:
- E-mail Address
- Office Phone Number
- Fax Number
- Curriculum Vitae
- List of Publications, including links to complete papers
- List of Presentations
- List of Research Topics/Works in Progress, including links to complete papers
- List of Awards, Grants, and Fellowships
- Academic Service and Professional Activities
- Professional Memberships
- List of Courses Taught or Currently Being Taught
- Course Syllabuses, subject to limitations noted below
List of information that may not appear on a public site:
- Photograph of self or family members
- Information about family - spouse, children, etc.
- Date of Birth
- Place of Birth
- Social Security Number
- Office Location
- Links to sites that do not directly support faculty member's academic credentials or the
mission of the Naval Academy.
- Materials and/or Services may not be advertised or sold from a government web site.
If a faculty member desires to share or exchange research information via a public web site, include
the following disclaimer:
"Material contained herein is made available for the purpose of peer
review and discussion and does not necessarily reflect the views of
the Department of the Navy or the Department of Defense."
See the The Naval Academy Guidelines
for more details.
- How to summarize "Classified,
Sensitive, or Privacy
Act data" :
- Pages may not contain Classified, For Official
Use Only, or Unclassified Sensitive Information. Do not publish
information what will compromise national security or place DoD
personnel at risk.
- Pages may not contain DoD contractor proprietary
- Pages may not contain Privacy
- Pages may not contain sensitive mission data,
such as unit capabilities or performance, movement of military assets,
or unit location
- Pages may not contain Social Security Numbers
- Pages may not contain Midshipmen Alpha Codes
- Web sites will not identify family members of
the Department of the Navy personnel in any way, nor will family
member information be included in any biographies or photos posted
to the web.
- Pages may not contain home addresses, private
phone numbers, or private email account names ( your email account
with a local ISP ).
- Pages may not contain date of birth
- Pages may not contain itineraries
not contain aerial photographs of the Academy.
- Pages may
not contain tours of the Academy or buildings.
- The Naval Academy has established a set of
Guidelines for developers.
- There is additional information on the
http://www.usna.edu/Masters page pertaining to policy, guidelines,
development, and frequently asked questions and answer resources.
- When in doubt whether information should be
released to the general public, seek guidance from the JAG office or
PAO. Consult with the webmaster for the server you are using for details
on how to restrict such information to USNA.
- Once the page(s) is/are up and operational,
send a very brief note to firstname.lastname@example.org
so that the appropriate information can be cataloged and appropriate
- Users leaving USNA or who stop maintaining their
web page(s) must e-mail the name, e-mail address, department and phone
number of their replacement to email@example.com.
Also, if you decide that the information on your page(s) is/are no longer
relevant, send e-mail to that effect to firstname.lastname@example.org
so that pointers to it can be removed.
Revision Date : May 9, 2013