29 September 2010
From: Safety and Occupational Health Manager
Subj: PROCEDURE FOR REPORTING INDOOR AIR QUALITY (IAQ) PROBLEMS
Ref: (a) OPNAVINST 5100.23 (series)
1. Per reference (a) the following procedure is provided for reporting and processing IAQ concerns on the NSA Annapolis/U.S. Naval Academy:
a. Employees experiencing discomfort that may be attributed to IAQ conditions must report it to his or her immediate supervisor. If the employee is feeling ill as a possible result of the building environment, the supervisor will fill out a Medical Referral Form and send the employee to the NMCL Occupational Health Clinic for a medical evaluation.
b. The supervisor shall report all IAQ complaints to the building 1st LT.
c. The 1st LT will make a service call to the Public Works Department (PWD) and notify the Safety Department of the specific nature of the complaint.
d. PWD will assign the problem to the maintenance contractor for action. PWD employees will check in with the 1st LT, evaluate the area of concern and take the necessary action to remedy the problem.
e. The responding work center supervisor will provide the Safety Manager with information on the outcome of their response.
f. If an additional evaluation is necessary, the Safety Manager will request the assistance of the Industrial Hygiene (IH) Staff. The investigation will be conducted in accordance with the Navy Industrial Hygiene Field Operations Manual. The Safety Department staff may accompany/assist the IH personnel on all such IAQ investigations.
g. At the conclusion of the IH evaluation, a report will be made to the Safety Department on findings and recommendations. This report, if recommendations are made, will be forwarded to PWD for priority action. A copy will be provided to the building 1st LT.
h. If the investigation is beyond the scope of the local IH, a request will be made to the Bureau of Medicine and Surgery (BUMED) Consultative Assistance Team (CAT) for assistance. The IAQ CAT will consist of both occupational health personnel from the Navy Environmental Health Center (NEHC) and ventilation engineering staff from the Navy Facilities Engineering Service Center (NFESC). Recommendations, if any, will be forwarded to PWD for action.
2. Employee reports made directly to the Safety Department will be forwarded to the cognizant building 1st LT for action as stated above for action. Such reports will continue to be processed in accordance with reference (a).
3. IAQ concerns are taken very seriously and will be given priority attention. The cooperation of all personnel is essential in our efforts to maintain a safe and healthy work environment.
4. If there are any questions, I may be contacted at extension 35667 or e-mail email@example.com. Other Safety points of contact are Maurice Sumner at extension 35663, e-mail firstname.lastname@example.org and Jon Wilkinson at extension 39826, e-mail email@example.com. .
R. WAYNE GROLLMAN
Distr: Bldg 1st LTs