1. The sponsor must designate a specific contact to be the on-site coordinator for the band's performance(s) and to provide necessary logistical support. The contact must also be present at the performance site when the band arrives. Operational control of the band will remain with the band leader at all times.

2. Sponsors are responsible for all transportation, meal, and lodging costs associated with the mission. If air transportation is used, an aircraft capable of accommodating 5 personnel, equipment weighing approximately 1000 pounds, and baggage weighing 200 to 300 pounds is ESSENTIAL. When the band is airlifted, a weatherproof, lockable, road worthy truck, and a passenger vehicle are required for ground transportation. Drivers for these vehicles are not required.

3. Thorough planning and communication between the sponsor and the band leader is essential to insure successful band performances. The limitations for band performances are as follows:

Movement of the band and instruments restricted to a maximum of two moves per day. The band's normal working day includes travel, set-up, performances, tear-down and return.
Actual playing times will not exceed four (4) total hours per engagement.
Allow one hour before and after each performance for setting up equipment, checking sound reinforcement, and repacking equipment.

Electric requirements One dedicated, 120volt, 20amp non-dimming circuit wired in accordance with National Electrical Code standards, operating between 110 and 125 volts, located no more than 25 feet from the stage. If an electrical power cord run must be made by the sponsor, it should be with 12 gauge, 3 conductor, insulated cable. These circuits must not contain a "ground fault interrupt" system.
NOTE: If a larger PA is used in a large venue, additional 20A circuits may be required, and should be on the same single phase. No existing on-site devices (i.e. refrigerators, drinking fountains, air conditioners, etc.) should share/load these circuits.
Staging/Lighting requirements The stage must be at least 16 feet wide by 10 feet deep in size. If the performance is outside, the stage site must consist of concrete, asphalt, wood, or some other solid structure capable of sustaining 1000 pounds of equipment and personnel without swaying (also, if inside, the overall size of the room should be a consideration). Provide adequate lighting for the stage area whether inside or outside. Please ensure that the lighting circuits are separate from those providing the band's power.

5. Address any questions concerning these guidelines or requests for the services of the Naval Academy Band to:

Director
The U.S. Naval Academy Band
U.S. Naval Academy
101 Buchanan Road
Annapolis, MD 21402-5080
Telephone: (410) 293-3282
Fax: (410) 293-2116
DSN prefix: 281

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