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MINIMUM REQUIREMENTS
FOR NAVAL ACADEMY BAND
"ELECTRIC BRIGADE" PERFORMANCE
1. The sponsor should designate a specific
contact to be the on-site coordinator for the band's performance(s) and
to provide necessary logistical support. The contact should also be present
at the performance site when the band arrives. Operational control of
the band will remain with the band leader at all times.
2. Sponsors are responsible for fuel and
toll costs when the performance site is outside a fifty (50) mile radius
of the Naval Academy. If air transportation is used, an aircraft capable
of accommodating 8 personnel, equipment weighing approximately 4800
pounds (340 cubic
feet), and baggage weighing 400 to 600 pounds is ESSENTIAL. When the band is airlifted, a 2½ ton, covered,
lockable, roadworthy truck, and a 15 passenger van are required for ground
transportation. Drivers for these vehicles are not required.
3. Thorough planning and communication between
the sponsor and Electric Brigade Operations are essential to ensure successful
band performances. The limitations for band performances are as follows:
- Movement of the band and instruments
is restricted to a maximum of two moves per day, due to the complex
nature of the Electric Brigade performances and the volume of equipment.
The band's normal working day includes travel, set-up, performances,
tear-down and return. Total working times, to include all evolutions,
are not to exceed 12 hours.
- Individual shows will not exceed 75 minutes
and actual playing times may not exceed 4 hours for dinner/dances, including
cocktail and dinner music. A maximum of 3 shows can be performed in
one day if the shows are 45 minutes in length with 45 minutes of rest
between shows to prevent damage to vocalists. No performances will be
scheduled before 0930.
- Allow three hours before initial performance
(if multiple performances at the same site) for setting up equipment
and checking sound reinforcement.
- Allow 1½ hours after each performance
for re-packing equipment and responding to audience reaction and questions.
- When the band is on tour under a single
sponsorship for more than five days, every sixth day will be a day of
liberty for the band.
4. The following is a list of minimum logistic
requirements for the band at the performance site:
- Electrical Requirements - three
dedicated, 110-volt, properly grounded 20-amp circuits.
These must be on a public power source (no generators) and should be
no more than fifty (50) feet from the stage. If an electrical power
cord run must be made by the sponsor, it should be with 8- or 10-gauge,
3-conductor, insulated cable. These circuits must not contain a "ground fault circuit interrupt" (GFCI) system.
- Staging Requirements - The stage must
be at least 28 feet wide by 24 feet deep in size. If the performance is outside, the stage site must consist of concrete,
asphalt, wood, or some other solid structure capable of sustaining 2½ tons of equipment and personnel without swaying. Also, if inside, the
overall size of the room should be a major consideration. If performing
outside between the hours of 10:00 a.m. and 2:00 p.m., to protect sensitive
electronic equipment, the stage must be shaded from direct sunlight.
Methods of acceptable protection are either a canopy covering the stage,
or complete shade from buildings, trees, or other structures for the
duration of the performance.
- Lighting Requirements - Provide adequate
lighting for the stage area whether inside or outside. It is best that
we have a spotlight and someone to operate it. Please ensure that the
lighting/spot circuits are separate from those providing the band's
power.
- Provide clean dressing facilities for 8 male personnel (air-conditioned, if possible).
- Ensure close and easy access to the performance
area for a van and 5-ton equipment truck.
- If the band is traveling outside a 50
mile radius of the U.S. Naval Academy, in accordance with Joint Forces
Travel Regulations, provide meals (or the cost equivalent) for eight
(8) people:
5. Lodging and messing requirements for
trips exceeding one (1) day are as follows:
- When billeted in non-government quarters,
provide band members with suitable two-man rooms with adequate security
and three adequate meals per day (or normal per diem of equivalent
cash allowances).
- When billeted in government quarters,
band members must be housed together in quarters separate from ship
or station personnel due to the unusual working hours of the band. Provide
securable lockers for all personnel, and do not require band members
to observe taps or reveille. The band leader is authorized to refuse
government quarters if quarters are substandard, unsanitary, lack adequate
security, or otherwise create an adverse effect on the band's mission.
If quarters are inadequate, the band may have to cancel its performances.
6. When necessary, the band leader
or his/her designated representative will make an advance visit to sites
sponsoring tours that exceed three days.
7. Address any questions concerning these
guidelines or requests for the services of the Electric Brigade to:
Director
The U.S. Naval Academy Band
U.S. Naval Academy
101 Buchanan Road
Annapolis, MD 21402-5080
Telephone: (410) 293-3282
Fax: (410) 293-2116
DSN prefix: 281
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