- Federal Acquisition Regulation
- NAVSUP 4200.85D Department of the Navy Simplified Acquisition Procedures
Proper Use of Non-DoD Contracts
- Sole Source Justification
- Limited Source Justification
- Urgency Statement (Priority 8)
- ITPR
- Lease vs Purchase Form
- Purchase Request for Supplies and Services Checklist
- Upward Obligation for Prior Year Increases
The following documents are required for all procurements, regardless of dollar value.
| Purchase Requirement Package Documents |
When required | Applies to: | Link | |
|---|---|---|---|---|
| SAP | LP | |||
| RCP 2276 with Cover Sheet or ERP Purchase Request | Each Purchase Request (PR) provided by the customer shall contain adequate funding to support the requirement as req'd by NAVSUP P-547 | X | X | NAVCOMPT 2276 |
| Market Research Memorandum | Always Required (see FAR Part 10). | X | X | Market Research Memorandum |
| Statement of Work/Statement of Objectives/PWS | Document which defines the required work in measurable outcomes or objectives as described in FAR 37.6 | X | X | Performance-Based Services Guidelines |
| Independent Government Estimate | Always (see NAVSUPINST 4200.85D). Estimates, as a minimum, should include a complete break out of each element consisting of labor and material costs. | X | X | Independent Government Estimate Sample |
| WAWF (Wide Area Workflow) Instructions | Always Required (see DFARS 232.70 and NAVSUP Policy ltr 08-24). | X | X | Provide necessary WAWF info as identified in hyperlink |
The following identifies documents that MAY be required; include in procurement package if determined necessary. Additional documents may be required, depending upon the circumstances of the individual requirement.
| Purchase Requirement Package Documents |
When required | Applies to: | Link | |
|---|---|---|---|---|
| SAP | LP | |||
| Sole Source Justification | Req'd for sole source procurements within the Simplified Acquisition Threshold (SAT) (see FAR 13.106-1(b) and NAVSUPINST 4200.85D) | X | Sole Source Justification | |
| Justification and Approval (J&A)1 | Req'd for sole source and urgent actions above the SAT (see FAR, DFARS, and NMCARS 6.302-1 and 6.302-2) | X | J&A template | |
| Documentation & Approval of Requirements Processed Pursuant to FAR 6.302-4, International Agreement | Req'd for directed source Foreign Military Sales (FMS) requirements (see FAR and DFARS 6.302-4) | X | X | FMS Requirement |
| Limited Source Justification (LSJ) below SAT (GSA) | Req'd within the SAT for sole source, brand name, or urgent requirements using FSS/GSA schedules (See FAR 8.405-6) | X | GSA Limited Source Justification Below SAT | |
| Limited Source Justification (LSJ) above SAT (GSA)1 | Req'd above the SAT for sole source, brand name, or urgent requirements using FSS/GSA schedules (See FAR 8.405-6) | X | GSA Limited Source Justification Above SAT | |
| Limited Source Documentation (MAC) | Req'd when within the SAT and not providing a fair opportunity to be considered when ordering under IDIQ Multiple Award Contracts (MACs)(see FAR 16.505(b)(2)(ii)(A)) | X | MAC Limited Source Documentation (below SAT) | |
| Limited Source Justification (MAC)1 | Req'd when above the SAT and not providing a fair opportunity to be considered when ordering under IDIQ Multiple Award Contracts (MACs)(see FAR 16.505(b)(2)(ii)(B)) | X | MAC Limited Source Justification Above SAT | |
| Adherence to Conference Approval Guidance | Req'd per OMB Memo M-11-35 for conferences, meetings, symposiums, seminars, etc. | X | X | OMB Memo - Conferences - Sep 2011.pdf |
| Acquisition Plan2 | Req'd for production or services requirements in excess of $50M in all years or $25M in any FY and "development" requirements in excess of $10M (see DFARS 207.103(d)(i)) | X | NAVSUPINST 4200.83G (see enclosure 2) | |
| DON Acquisition Strategy (MOPAS 2)2 | Req'd for services requirements in excess of $150K processed under FAR 8.4, 14, and 15 and those using SeaPort (see NAVSUP Policy ltrs 07-08, 07-08R, and 07-29) | X | MOPAS/Acquisition Strategy Services Template (with sample text) | |
| Lease vs. Purchase Analysis | In accordance with FAR 7.4, justification is req'd if determination to lease equipment | X | X | Lease vs. Purchase Analysis |
| Information Technology (IT) Acquisition Worksheet | Req'd when procurement contains contain IT products or services, as defined at FAR.2.101 | X | X | Information Technology (IT) Acquisition Worksheet |
| Determination & Findings (D&F) for use of a Labor Hour or Time & Mat'l contract | Req'd for use of a LH or T&M contract of any dollar value (see FAR 16.601(d) and NAVSUP Policy ltr. 10-21) | X | X | D&F for LH or T&M Contract |
| D&F for award of a single award IDIQ contract | Req'd for award of a single award IDIQ contract greater than $6.5 million (see NAVSUP Policy ltr. 09-04) | X | X | D&F for a Single Award IDIQ contract (up to $103M) |
| D&F for award of a single award IDIQ contract | Req'd for award of a single award IDIQ contract greater than $6.5 million (see NAVSUP Policy ltr. 09-04) | X | X | D&F for Single Award IDIQ Contract ($103M and up) |
| Economy Act D&F | Req'd for all interagency acquisitions (outside DoD) as per NAVSUPINST 4200.90A | X | X | Economy Act D&F |
| DD Form 254 (Contract Security Classification Specification) | Req'd for contractor access to classified information (DFARS PGI 204.403) | X | X | DD254 |
| DD Form 1423 (Contract Data Requirements List) | Req'd when data is to be delivered under a contract (DFARS 215.470(b)) | X | X | DD1423 |
| Contracting Officer's Representative Nomination letter w/ training and ethics certificate | Req'd for contracts for services (NAVSUPINST 4205.3D) | X | COR Nomination Letter | |
| Draft Source Selection Plan | "Req'd for actions subject to the DOD Source Selection Guide (OUSD(AT&L) Memorandum "Department of Defense Source Selection Procedures" of 04 Mar 2011)" | X | Source Selection Plan | |
| Gov't Furnished Property Identified | Req'd for all action where GFP provided; If req'd, the customer must provide a list of GFP with the procurement package. | X | X | Government Furnished Property |
Notes
SAP = Simplified Acquisition Procedures; to be used for procurements < $150K (including options)
LP = Large Purchase; to be used for procurements > $150K (including options)
- NOTE: Use the signature page for (J&A), (GSA LSJ) and (MAC LSJ) --- J&A-LSJ Signature Page
- When an AP is required with a MOPAS, prepare a combined MOPAS/AP
FISC Norfolk
| Name | Title (office) | Phone |
|---|---|---|
| Marlene Chambley | Dean of the school of Contractual Procurement | 757-443-1362 |
| Bonnie Perry | Branch 1 Director (CNRMA/GreatLakes/Millington) | 757-443-1371 |
| Kelly Shane | Branch 2 Director (Groton) | 860-694-5789 |
| Patricia Munroe | Branch 3 Director (Annapolis/NDW) and Office Furniture Contracting Officer | 757-443-1334 |
| Jennifer Roesner | Packaged Furniture Contract Specialist | 757-443-1691 |
| Tamara Artybridge | Office Furniture Contract Specialist | 757-443-1448 |
| Andrew Hildebrandt | Household and Quarters Furniture Contract Specialist | 757-443-1321 |
Requisition Status
- Navy Integrated Call Center (NICC) 877-418-6824
- One Touch Support (OTS) Website
- One Touch Support Instructions
- Contracting Customer Assistance Desk: 757-443-1367/1378 757-443-1376 - Fax
DoD Email
