Summer Seminar

Selected Attendee Information

Welcome to Summer Seminar 2024 at the 

United States Naval Academy!

 

We are thrilled to have you on the Yard this summer! Here you can find information about payment, transportation, attendance requirements, family programs, and a packing list. If you need to reach us, please email: summerseminar@usna.edu

We’ll see you soon! 

Click here for a PDF version of this page.

 

PARTICIPATION REQUIREMENTS

 

PAYMENT

Please ensure the program fee is paid within 10 calendar days of your original selection email. You may email summerseminar@usna.edu if you have questions or concerns about your payment. Please note the program fee is fully refundable up to 48 hours before the start of the session. If we do not receive your payment within the allotted time frame, your spot will be forfeited.

Pay Program Fee Here

 

REQUIRED FORMS 

Please complete and submit the following 2 forms: Medical Consent Form and Yard Patrol Liability Form. Both of these forms will be sent via DocuSign and must be submitted within 10 calendar days of their receipt. Students selected for Naval Academy Summer Seminar will not be confirmed for participation until these forms have been completed and submitted. A parent/guardian must sign on behalf of the attendee if he or she is under the age of 18.

 

PHYSICAL TRAINING

You should be in good physical condition and prepared to participate in daily rigorous physical training. This will involve stretching, push-ups, sit-ups, group runs of at least 1 mile, and other conditioning exercises. It is important to have properly fitted running shoes. You should acclimate your body by increasing your daily intake of water prior to arriving. If you have questions or concerns regarding your physical aptitude for the Summer Seminar activities, please consult your family physician. All participants will take the Naval Academy's Candidate Fitness Assessment (CFA) that will be used in the admissions process. For more information on the CFA, visit the USNA Admissions website. You should practice these exercises prior to your arrival at USNA.

 

MEDICAL INFORMATION

Students who require emergency care or hospitalization will be taken to Anne Arundel Medical Center. Non-emergency patients will be taken to the MedStar Health Urgent Care. Both facilities are located just a few miles from USNA.
USNA will immediately contact an attendee's parent/ guardian in the event of a medical emergency at Summer Seminar. Students who do not possess medical insurance must obtain short-term coverage from their local insurance provider for the dates of their Summer Seminar participation. Short-term policies may be purchased online through a number of providers. 
Medical care cannot be provided for chronic or recurring illnesses such as diabetes, asthma, allergies, etc., nor can routine dental care be provided. If a Summer Seminar attendee arrives with an undisclosed medical condition or injury they will be sent home. The camp is physical in nature and there is a great deal of walking, so students who are unable to participate physically will not be allowed to attend.

 

TRANSPORTATION

Participants in Summer Seminar are responsible for arranging and financing their own transportation to and from the Naval Academy. Maps/directions to the Naval Academy are available here.

 

ARRIVAL

AIR: USNA will provide transportation to the Academy on a regular basis from 09:00 a.m. to 4:00 p.m. from Baltimore-Washington International Airport (BWI) on the first day of the program for students ONLY. Transportation will only be provided from BWI. All student arrival times should be on check-in day between 9:00 a.m. and 3:30 p.m. Once their flight lands, students will report to baggage claim, collect their bags, and look for midshipmen in summer whites uniforms in that area. The midshipmen will then escort students to the buses for transportation to USNA. If you do not immediately see a midshipman in baggage claim, head to the Hudson News stand near Baggage Claim 4 to wait until one arrives. 
 
Do not schedule airline arrivals after 3:30 p.m. If a problem arises on your travel day and you must arrive after 3:30 p.m., please call the NASS Duty Officer at 443-336-5359 and provide your name and your flight itinerary.  Students arriving outside of our pickup times should coordinate their own transportation (Uber, Lyft, etc.) to Gate 1 at USNA. Students who fly into other airports must arrange their own transportation to USNA.
 
For students traveling locally by train, there is an Amtrak station in the vicinity of BWI airport which offers a free shuttle to the airport. From there, you may board our Naval Academy bus to campus. You will still need to meet the bus prior to 4:00pm in order to secure a ride. 
 
If you are unable to arrive within our prescribed window, you must fill out the 2024 Naval Academy Summer Seminar Travel Information form. Filling out the form is not necessary if you are able to arrive within the required timeframe mentioned above. We use this form to track your arrival and ensure that you have transportation to the Academy should you arrive outside of our prescribed times.
 
AUTOMOBILES: Students and/or parents who drive to USNA must enter via Gate 6. Gate 6 is located on King George Street next to the Max Bishop Stadium. A valid photo ID and a printed copy of your Summer Seminar confirmation email will be required to drive on. Once at Gate 6, a security inspection will be conducted on your vehicle. Following the inspection, you will be granted drive-on access to USNA. You may also access USNA by walking through the Visitors’ Access Center at Gate 1. Gate 6 will be open from 10:30am-5:30pm only.
 
If you, the student, are going to drive yourself to USNA and plan to park your car here for the duration of the week, please complete the Parking Permit Request Form. This option is highly discouraged as parking is very limited on Academy grounds.
 
If you arrive in Annapolis before your check-in day, you must make other lodging arrangements. WE CANNOT ACCOMMODATE EARLY ARRIVALS FOR SUMMER SEMINAR.

 

DEPARTURE

The Naval Academy will provide transportation for students to BWI Airport ONLY. Buses will not be provided for any other airports. Students who are flying out of other airports must arrange their own transportation. Do not schedule flights earlier than 2:30 p.m.  Individuals waiting to be picked up by car should use Alumni Hall as a meeting place. Students are not authorized to stay in our dormitory after 10:00 a.m. on check-out day. If you are unable to make travel arrangements for check-out day, you will need to find lodging elsewhere. WE CANNOT ACCOMMODATE DAY-AFTER DEPARTURES.
Gate 6 will be open to automobiles from 08:00am-11:30am. Please allow at least 1 hour to get through security.

 

CHECK-IN 

Check in will take place at Dahlgren Hall between 11:00 a.m. and 4:45  p.m. on the first day of your visit.  Parents are welcome to accompany students to Dahlgren Hall. Check-in and room assignment will not be made prior to 11:00 a.m. If you are driving, we recommend that you arrive after 1 p.m. if possible, and eat lunch beforehand. After check-in, students will immediately depart to begin Summer Seminar. The first scheduled event will be Formation at 5:00 p.m. on Day 1. In the event that you must arrive after 4:45 p.m., please call the Admissions Duty Officer at 443-336-5359 as soon as possible. Late arrivals will report to the Main Office in Bancroft Hall. 
Students are encouraged to call parents/guardians upon arrival. Parents and guardians, please do not use the phone number above to verify that your child has arrived, as we need to keep that line clear for emergencies. At the Welcome event, students will be reminded to call/text a parent or guardian.

 

WHILE YOU’RE HERE

 

WHAT TO BRING

Upon arrival, you will receive 6 t-shirts, 3 pairs of shorts, 1  sweatshirt, and 1 pair of sweatpants to wear for the duration of Summer Seminar as a uniform. The only clothing items that you need to bring are listed below. Remember to leave room in your luggage for the gear you will be receiving. Clothing worn for arrival and departure day must be tasteful. Do not wear clothing that is tattered, torn, or has holes. Closed-toed shoes are required for daily events. NOTE: There are no laundry facilities available. 
 
Packing List:
▢ Spandex or compression shorts to wear under your issued shorts
▢ Socks (6-10 pairs)
▢ Undergarments (6-10 pairs)
▢ Shower towel
▢ Twin (long) size bed linens (sheets and a light blanket or a sleeping bag) - we do not provide bedding, so it is important that you bring your own.
▢  Pillow and pillowcase
▢ Toiletries, shower shoes, and clothes to sleep in
▢ Running shoes (NOTE: many physical events happen outside, in any weather, so bring shoes that can get wet and dirty)
▢ Appropriate swimsuit and goggles. NOTE: a one piece swimsuit is required.
▢ Photo ID (Click here for a list of acceptable photo IDs)
▢ Combination or key lock for clothing lockers*
▢ Sunscreen
▢ Bug spray
▢ A charge card for shopping at the Midshipmen Store (cash-free facility)
*Do not bring excessive amounts of money or other valuables as safekeeping facilities cannot be provided and the Naval Academy will not be held responsible for lost or stolen articles.

 

ROOM AND MEALS

You will be housed in Bancroft Hall, the largest single dormitory complex in the United States. All rooms are designed for 2 or more people and include desks, a shower and sink area. Please note that we cannot accept roommate requests. Your meals will be served in the USNA dining facility, King Hall, throughout your stay at USNA. The first meal served will be dinner on arrival day, and the last meal served will be breakfast on departure day. Please note that we CANNOT accommodate food allergies or special diets due to the family style service.

 

RULES AND REGULATIONS WHILE RESIDING IN BANCROFT HALL

Compliance with these rules is mandatory for all students attending Summer Seminar. Non-compliance and disregard for these rules may result in immediate dismissal from the program. These rules are in addition to the behavioral contract that was included in your application.
  1. THE USE OF ALCOHOL OR DRUGS IS STRICTLY PROHIBITED.
  2. Do not leave Bancroft Hall nor the Naval Academy grounds unescorted. 
  3. Smoking and/or use of smokeless tobacco is NOT permitted under any circumstances.
  4. Shirt and shoes will be worn at all times.
  5. ROOMS:
  • No food or beverages other than water are allowed in dorm rooms.
  • Do not hang objects out of windows.
  • Rooms that are not your own are off limits.
  • Rooms are expected to be kept neat and orderly.
  • Valuables should be locked away before you leave your room.
  • You must be in your own room and quiet by approximately 10:00 pm.
Cell phone use is allowed at our program, but not during scheduled activities. Please be aware that cellular reception is poor in many areas of the Naval Academy, especially the dormitories. Personal cell phones are the responsibility of the student and the Naval Academy will not be held responsible for lost or stolen articles.

 

PARENT/GUARDIAN PROGRAMS

Parents/guardians who accompany their student on check-in day have the opportunity to meet Admissions staff members during check-in, as well as attend an informational briefing and Q&A session. We will also offer two opportunities for a guided tour of the Naval Academy. A final schedule of events for family members will be sent closer to the start of the program.
The closing ceremony will start at 9:45am in Alumni Hall on the last day of the program and conclude no later than 10:30am. It will feature a Naval Service Career Options Brief, a keynote speaker, and presentation of awards.  The ceremony is not intended as a “must-see” for family members, though your attendance is welcomed. Parents/guardians who are picking up their students must enter through Gate 6 and follow the instructions listed above for entry. Be sure to allow up to 1 hour to get through security, including a vehicle inspection.
 

COMMUNICATIONS

 

REQUEST A SESSION SWITCH

You have been invited to the session noted in your selection email. If you are unable to attend your assigned session, but still wish to attend the program, please complete the Session Switch Request Form. We will do our best to accommodate your request, but we cannot guarantee a change in session. If you have not yet paid the fee do so anyway - do not wait for this request to go through. If you have already paid, your payment will transfer over to your new session. Please note that we will provide a full refund up to 48 hours prior to the start of your session.
 

DECLINE YOUR SPOT

If you would like to decline your invitation to Summer Seminar entirely, please complete the Summer Seminar Decline Form (do not use this form to request a change to your session assignment). Once we have received your decline, we will remove your name from the roster and process a refund if necessary. You will not be able to be re-added to the roster.
 

CONTACT US

 
In case of a family emergency, travel issues, or any other urgent matter, parents/guardians may contact our staff by calling the Admissions Duty Officer at 443-336-5359. Please be sure to specify that the student you are calling about is participating in Summer Seminar. Only use this number in the event of an actual emergency. DO NOT use this number to confirm your child has arrived to the program. 
This phone number will only be active June 1 - June 20, 2024. Outside of those days, or for any other reasons, contact the USNA Admissions front desk at 410-293-1858.
 
Summer Seminar Emergency Line: 443-336-5359
 
Admissions Office Front Desk: 410-293-1858
 
Summer Seminar Email: summerseminar@usna.eduUSNA_Visitors_Map.jpg