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Office of the Registrar
Student in Graduation day


Much of the information retained by the Office of the Registrar is protected from public access by the provisions of the Privacy Act. For a transcript to be released, the student must give permission in writing with a signature. (A copy of an active Power of Attorney may be submitted from the student's designate.)

A request should include:

  • the name of the student
  • the signature of the student
  • the class year in which the student graduated or would have graduated
  • an alpha number or last four digits of social security number for the student
  • the number of copies requested and whether these should be individually sealed with a signature across the seal (Please note that we reserve the right to limit numbers of copies in fairness to all requesters.)
  • an address to which each transcript should be sent (faxed and emailed copies are not considered "official")
  • a daytime telephone number or other means of contacting the student should there be a question
  • other pertinent information (Is class rank also required? Are recommendation forms expected to be on file? Did the student complete coursework at another institution while attending USNA, or take a course after graduation?)
  • any approaching deadlines or urgency on the part of the requester
  • there is no charge for transcripts
  • IMPORTANT - All requests must include the following statement above the signature:

    "By signing below, I declare under penalty of perjury that the foregoing is true and correct."

A transcript request may be presented in person, faxed to the office at (410) 293-2327, a scanned document (standard file formats only - examples: pdf, gif, bmp, jpg) with visible signature emailed to or mailed to the office at

Office of the Registrar
United States Naval Academy
589 McNair Rd
Annapolis, MD 21402-5031

Transcript requests are handled in turn, usually within a business week. Mail takes 3 days to process through the mail system. Zip files are not accepted. The office may be reached by telephone at (410) 293-6383.

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