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Office of the Registrar
Student in Graduation day

Transcripts

Much of the information retained by the Office of the Registrar is protected from public access by the provisions of the Privacy Act. For a transcript to be released, the student must give permission in writing with a signature. (A copy of an active Power of Attorney may be submitted from the student's designate.)

Form Download:    TRANSCRIPT REQUEST FORM

A request should include:

  • the name of the student
  • the signature of the student
  • the class year in which the student graduated or would have graduated
  • an alpha number or last four digits of social security number for the student
  • the number of copies requested and whether these should be individually sealed with a signature across the seal (Please note that we reserve the right to limit numbers of copies in fairness to all requesters.)
  • an address to which each transcript should be sent (faxed and emailed copies are not considered "official")
  • a daytime telephone number or other means of contacting the student should there be a question
  • other pertinent information (Is class rank also required? Are recommendation forms expected to be on file? Did the student complete coursework at another institution while attending USNA, or take a course after graduation?)
  • any approaching deadlines or urgency on the part of the requester
  • there is no charge for transcripts
  • IMPORTANT - All requests must include the following statement above the signature:

    "By signing below, I declare under penalty of perjury that the foregoing is true and correct."

Submit completed, signed requests:

  • By Email to webregistrar@usna.edu  (standard file formats only - examples: pdf, gif, bmp, jpg) with visible signature 
  • By Fax to (410) 293-2327
  • In-person at the Registrar's Office, Nimitz Library, 2nd deck, room 229
  • Mail to:
          Office of the Registrar
          United States Naval Academy
          589 McNair Rd  MS 10K
          Annapolis, MD 21402-5031

Transcript requests are handled in turn, usually within 1 business day. For planning purposes, please add at least 3 days for internal mail processing in addition to normal USPS delivery times. Registrar's Office staff can assist with any questions and may be reached at (410) 293-6383.

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