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Academic Scheduling

MIDREC Requirements and Instructions

The MIDREC should be initiated by the Academic Advisor or substitute Advisor within the midshipman's major's department when any change to the midshipman's academic program is requested.

The MIDREC is used to
Approval Required
1. Change Majors
2. Drop Course(s)
APAA if after deadline for dropping a course.
3. Add Course(s)

Department Chair if Overmax
APAA if after the 14th calendar day of the semester

4. Change Section(s)
Department Chair; Academic Scheduler/Registrar (see Note 2)
5. Change Advisor
Senior Advisor

The blocks on the MIDREC Card relevant to the Transaction must be completed:

1. FROM (Print the department and advisor's name initiating the MIDREC.)
2. MIDSHIPMAN NAME (Print Last, First MI of the midshipman.)
3. ID NUMBER (Midshipman's Alpha number.)
4. Write in all required changes, plus remarks as necessary.  Initial and date.

When more than one transaction is being done on a single card, use the remarks section to explain all of the required changes.

FP314, 3001
See Note 1
HH462B, 5011
See Note 1
Change from EM318, 6001 to EM318, 5001
See Note 2

Note 1:
If adding a course causes the section or course to go over the maximum, approval of the Department Chair is required.

Note 2:
Signature/Initials of Department Chair or authorized representative is required for all section changes. All section changes must include justification for the change. Changes for convenience or to select/avoid a particular instructor are not allowed. All section changes are subject to final approval of the Academic Scheduler and/or Registrar. Ref PROVOSTINST 1531.59x.

Note 3:
When dropping a course after registration, the Advisor must annotate in the remarks that the midshipman will not fall behind his/her matrix and in the case of First Classmen, the effect the change will have on the scheduled graduation must be addressed.

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