USNA Privacy Program
Federal privacy laws require agencies to "establish appropriate administrative, technical, and physical safeguards to ensure the security and confidentiality of records to protect against any anticipated threats or hazards to their security or integrity." The loss or compromise of personally identifiable information can lead to identity theft, which directly impacts Department personnel, contractors, retirees, and their dependents. Safeguards must be applied to IT systems, shared drives, computer networks, email, paper records, and web sites to ensure privacy of personal information.
Personally Identifiable Information (PII). Information used to distinguish or trace an individual’s identity, such as name; Social Security Number (SSN); date and place of birth; mother’s maiden name; biometric records; home phone number; or other demographic, personal, medical, and financial information. PII includes any information that is linkable to a specified individual, alone, or when combined with other personal identifying information.
Privacy Program Topics:
Privacy Program Resources and Useful Links:
- USNAINST 5211.3E, "United States Naval Academy Privacy Program"
- USNACIO Memorandum - Storing Personally Identifiable Information (PII)
- USNA Handbook for Safeguarding PII
- SECNAVINST 5211.5F, "Department of the Navy (DON) Privacy Program"
- DON Users Guide To PII
- System of Record Notices
- Naval Academy Personally Identifiable Information Spot Check Form
- Privacy Training FAQs
- Contractor Privacy Responsibilities
- Additional Privacy Resources
- DON CIO Website